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Information Systems & Technology

Privacy

General Principles

The University of Waterloo is committed to protecting the privacy of individuals. To view UW's privacy, guidelines and initiatives see the Information and Privacy website.

WatIAM, Personal Information and Privacy

The WatIAM White Pages, formerly known as the UWdir campus directory, relies on information provided from several authoritative sources including data maintained by the Registrar's Office, Graduate Studies, Human Resources, Telephone Services as well as manual additions by authorized individuals for visitors and guests.

Personal information collected (including gender, date of birth and a four digits of the social insurance number) is used to distinguish individuals from one another and, where possible, to match individuals in their different roles. This information is required for identity management where each person is given a single unique identifier -- their UW userid. The personal information collected is guarded with care, is not distributed to others, is only available to a very few responsible for identity management and is expired when no longer required.

The WatIAM White Pages can be queried throughout the worldwide Internet for those who need to contact current members of the UW community for UW-related purposes -- the personal information required for identity management is not disclosed. Use of WatIAM for the purposes of solicitation of business, information, contributions, or other response from individuals listed in UWdir by mail, telephone, or other means is forbidden. Users may request that WatIAM not display this contact information however the UW statement on Official Student Email Address recommends that an accurate Email address be tabled within WatIAM for University business purposes.

WatIAM provides to authorized individuals at UW information required for the allocation and management of resources including computer accounts. This does not include the personal information noted above but will include identifying information including the Student and/or Human Resources numbers as well as the individual's full name. This information is provided in accordance with University Policy 19 "Access to and Release of Student Information".

See Also

General questions and concerns about UW's approach to protecting personal information should be directed to the University's Privacy Coordinator (fippa@uwaterloo.ca).